The Museum of New Zealand Te Papa Tongarewa (Te Papa) requires applications to be made in writing for permission to make any reproduction of items (paintings, prints, photographs, maps, manuscripts, books, artefacts, natural history objects, and so on) in its collection. Permission to reproduce is dependent on full acceptance of the conditions outlined below.
Te Papa, as the proprietor, charges a fee for any such reproduction. The reproduction fee is additional to any charges made to cover the cost of processing and supply.
The commercial or other use of photographs of some of the cultural heritage items held in Te Papa may be offensive on ethical or cultural grounds. For this reason, care must be taken in the use made of such reproductions. When applicants apply for reproduction rights, the uses of the material must be discussed with an appropriate member of Te Papa's staff.
Conditions
- Te Papa grants permission to reproduce only for the occasion and use specified on the request form. Any additions or alterations, such as cropping or overprinting, require the permission of Te Papa.
- All reprints, further editions, reuse of the printing plates or transparencies require a new application and fee, and are not covered by the original permission granted.
- Te Papa reserves the right to undertake the photography of Te Papa objects where this is required by external agencies.
- Colour slides, monochrome negatives, and photographic prints may not be made for publication, distribution, or sale by outside companies, or photographed without special permission.
- It is prohibited to make photographs from 35mm slides, transparencies, or from any reproduction, or to make copies of objects in Te Papa's collection.
- Te Papa reserves the right to require printing plates, transparencies, and similar items to be given to Te Papa after use. Such items remain the property of the owners.
- Te Papa reserves the right to refuse applications.
- Te Papa reserves the right to require a free copy of the publication for record purposes.
- Te Papa reserves the right to charge a search fee.
- The applicants will be wholly responsible for the safe return of all transparencies or CDs lent by Te Papa.
Acknowledgement
- Acknowledgement of Te Papa must accompany the reproduction of any pictorial material, and should be so placed and in such a form that it is immediately obvious to the ordinary reader, user, or viewer.
- For television, audio-visual materials, and films, prominent acknowledgement in the beginning or end credits is acceptable.
- Acknowledgement must include the words 'Museum of New Zealand Te Papa Tongarewa', or 'Te Papa, Wellington, New Zealand', and should include the original photographer's name if known. The photograph's negative or transparency number must also accompany the acknowledgement. This number must be placed either alongside the photograph or indexed elsewhere in the publication. For example, 'Photograph by Alfred H Burton, Museum of New Zealand Te Papa Tongarewa, negative number 1234'.
- When reproduction is for advertising or promotional purposes, Te Papa will determine the form of acknowledgement to be given.
- When, in the opinion of Te Papa, publication of an acknowledgement might indicate Te Papa's endorsement of a particular political or religious belief, Te Papa may determine that no acknowledgement is to be made.
Reproduction
Acceptance of fees is required before permission to reproduce is given. Fees may be negotiated in special circumstances, though such special fees will not set a precedent.
Copyright
Te Papa does not always hold the copyright of items in its collection. Responsibility for obtaining permission of the copyright holder, before publication, rests with the applicant. Te Papa requires the applicant to produce written authorisation from the copyright owner before permission to reproduce is given. However, where possible, Te Papa will supply the copyright holder's address.
Any fee payable to a copyright holder is additional to any fee due to Te Papa as proprietor of the material.